We’ve worked to get our procedures in line with the OFCCP’s guidelines for Internet Applicants. Now I gather that the OFCCP has issued some new rules? Can you fill me in on what has changed? — Joan, HR Manager in La Jolla
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As you know, the federal Office of Federal Contract Compliance Programs (OFCCP), in an attempt to keep its rules current with how organizations now use the Internet for recruiting, has issued special rules governing recordkeeping for Internet applicants. It issued the guidance in its typical form of a question and answer document. And now it has issued some clarifications in the form of new questions and some new answers to existing questions.
The new guidance clarifies such areas as:
- Whether employers need to rewrite all their job descriptions to reference basic qualifications;
- Whether a database “hit” means candidates were “considered” for employment and are therefore subject to recordkeeping requirements;
- How many contacts with a candidate are required to establish “repeated non-responsiveness to inquiries”;
- How to reduce the number of resumes that must be retained as a result of a database search;
- What rules apply if an organization chooses to outsource record maintenance; and
- What records third-party recruiters are required to maintain.
If you use Internet databases for your recruiting, you should probably review the changes in detail to see how they apply to your situation. Visit the U.S. Department of Labor website. — CELA Editors