One of the advantages to telecommuting that many organizations are finding is that it forces managers to manage by results rather than by presence, says Fellows, founder and president of WorkLife Performance, Inc. Fellows offered her flex/telecommuting tips at a recent webinar sponsored by BLR and HR Hero.
Flex Program Evolution
Flex started in early 80s as a nice-to-have reaction to the influx of women in the workplace, and the requests of parents of both sexes who wanted to parent differently. But now it’s a business imperative, says Fellows.
Business Drivers
It’s important for managers to support flex as a work methodology, not a “little HR deal,” says Fellows. Here she lists the typical business drivers that favor flex. Which will be important to your organization? She asks.
- Enhances recruiting—applicants are looking for it
- Gives employees a measure of flexibility and control
- Sends a message of respect, trust, accountability
- Addresses labor pool considerations (is attractive to women and millenials)
- Gives global access to talent—employees don’t have to be in your city (or country)
- Improves retention
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- Sends a message about your culture regarding work/life balance
- Increases morale–for example, people can use a compressed day off for children’s orthodontia or the dentist—they don’t have to take work time
- Similarly, offers greater productivity with fewer distractions
- Increases loyalty
- Offers critical flexibility to retirees
- Increases internal referrals
- Simplifies ADA accommodation, hiring of Wounded Warriors
- Reduces absenteeism
- Improves traffic congestion/air quality–contributes to “green” and sustainability goals (and good community citizenship)
- Reduces “Presenteeism,” that is, employees who come in sick. (They don’t get much done, and they share their germs, says Fellows.)
- Reduces real estate expenses, parking, transportation subsidies (These are hard-dollar metrics, Fellows notes.)
- Provides for business continuity in the event of harsh weather, hurricanes, etc. People are already set to work from alternate sites.
- Provides incentive in light of congestion, commuting costs
- Mitigates relocation costs
The 6 Challenges Managers Raise
The biggest challenge for flextime and telecommuting in particular is manager resistance. The reality is that managers are still accountable for what people do and they want answers.
- “How will I know they’re working?” Offer training around performance management and measurement, says Fellows. Move toward a results-oriented approach.
- “I need quality office coverage at all times.” Put in the policy that “business comes first.” This may limit flex options, but the manager has right to say, I need you in the office tomorrow.”
- “If I let one person do it, everyone will want to.” Make it clear that not everyone is eligible. The manager is in control.
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- “I’ll never be able to find anyone.” That is unacceptable, so off-site workers have to be available. You may need multiple ways to reach people.
- “We’ll lose all our sense of being a team.” Limited the number of days people can be offsite. Establish one day that everyone’s in. Be forthright to all offsite workers—“I will expect great collaboration.” And to a seasoned employee you might say, “I expect that you will still be a mentor every day, wherever you are.”
- “How do I keep them from doing laundry in the middle of the day?” You can’t, says Fellows. But if they are always doing what they need to do, and are always available when you need them, why worry?
In tomorrow’s Advisor, the three flavors of flex, plus an introduction to the all-HR-in-one website, HR.BLR.com.